Acumatica Accounts Payable Management | AP Prepayments, Check Runs & Approval Workflows
In this Acumatica Accounts Payable (AP) Management Training, the Central Nervous Systems team walks you through how to manage vendor prepayments, check runs, and AP workflows in Acumatica ERP. Learn how to streamline your accounts payable process, reduce manual journal entries, and ensure full compliance with your financial controls.
This session is part of the weekly Acumatica training series available to CNS clients, offering practical, hands-on guidance for accounting teams, controllers, and finance administrators who want to get the most from Acumatica’s financial modules.
💡 In this Acumatica AP Management tutorial, you’ll learn how to:
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Configure and process vendor prepayments using two different methods in Acumatica
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Create and manage AP bills and adjustments with prepayment types
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Use the approval workflow for prepayments and vendor bills
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Understand how prepayments impact GL accounts and vendor records
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Execute a complete check run process, including approval, preparation, processing, and releasing payments
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Review AP aging reports and analyze outstanding vendor balances
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Manage prepayment accounts (13200) and automate posting through Acumatica’s built-in accounting engine
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Eliminate the need for manual journal entries for prepayments and vendor deposits
This tutorial also highlights how Acumatica automatically handles the back-end accounting entries, ensuring all transactions flow properly through the Accounts Payable, Cash Management, and General Ledger modules. Whether you’re managing one vendor or hundreds, Acumatica’s flexible AP functionality lets you maintain control and visibility across all your payables.
🎓 About the Training Series:
Central Nervous Systems hosts weekly Acumatica training classes on accounting, financial reporting, CRM, project management, and more.
All sessions are recorded and available on demand for clients at:
👉 acumaticaengineering.com/maintenance-classes
Visit our blog for additional guides, Q&A sessions, and ERP best practices:
👉 acumaticaengineering.com/blog
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