✅ SEO-Optimized Description

This tutorial provides a complete, step-by-step guide to building an automated SAP data extraction workflow using Power Automate Desktop (PAD) and SAP GUI Scripting. Whether you need to streamline recurring SAP reports, reduce manual input errors, or automate data export to Excel, this video walks you through the entire process—from recording SAP scripts to saving dynamic, timestamped Excel files.

The video begins with SAP GUI Scripting basics, showing how to access SAP’s built-in Script Recording & Playback tool, define a .vbs script file, and record every screen interaction—such as entering transaction codes (like K24), filling report parameters, executing the report, and exporting table results to Excel using the spreadsheet icon. Once the recording is stopped, viewers learn how to read and interpret the generated Visual Basic Script, which will become the core automation logic used in Power Automate.

Inside Power Automate Desktop, the tutorial demonstrates how to create a new flow, prompt users for dynamic inputs (such as year and month) using message boxes, and prevent invalid entries through drop-down selections. Error handling is added to ensure the flow stops if users click “Cancel.”

Next, the video shows how to embed the SAP script into a Run VBScript block, injecting the user-selected variables so SAP runs with dynamic values. After SAP generates the Excel workbook (“Worksheet in Basis 1”), Power Automate attaches to the Excel instance and saves the exported data to a desired file path.

To prevent overwriting previous reports, viewers learn how to create automatically timestamped filenames using “Get Current Date and Time,” converting the timestamp to a custom string, and appending the string to the Excel document name. The flow then closes Excel properly and displays a confirmation message that the SAP extraction is complete.

An optional error-handling section is also included, showing how to detect SAP scripting failures and alert the user immediately.

By the end of the tutorial, users gain a clear blueprint for automating SAP data extraction end-to-end using Power Automate Desktop—saving time, eliminating manual tasks, and enabling consistent report generation with a single click.

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