How to Create and Manage Invoices and Memos in Acumatica

📘 Acumatica Cloud ERP Tutorial | How to Create Invoices, Credit Memos & Debit Memos

In this detailed Acumatica Cloud ERP tutorial, learn step-by-step how to create invoices, apply credit and debit memos, and manage approvals within the Acumatica ERP system. This walkthrough demonstrates how Acumatica helps businesses streamline their accounts receivable (AR) process while maintaining data accuracy, approval control, and compliance.

Whether you’re an accountant, AR specialist, or ERP administrator, this video shows how Acumatica simplifies financial workflows, from creating and posting invoices to correcting errors using credit and debit memos — all in a secure, cloud-based environment.

💡 What You’ll Learn in This Video

✅ Creating Invoices in Acumatica

• How to open the Invoices and Memos window

• Enter customer details, posting dates, and total amounts

• Add items or non-stock entries with descriptions, quantities, and pricing

• Configure tax details (country, state, and custom tax rules)

• Assign salespeople and posting branches

• Save, hold, and release transactions to post them to the general ledger

✅ Using Holds and Approvals

• Learn why “Hold” and “Release” functions are essential in preventing errors

• Discover how approval maps ensure invoices and payments are double-checked before posting

• Understand how to build approval workflows to prevent unauthorized posting

✅ Creating Credit Memos in Acumatica

• Step-by-step process for issuing a credit memo when a customer has been overcharged

• How credit memos reduce the customer’s outstanding balance

• Linking a credit memo to a specific invoice to adjust balances automatically

• View the updated customer account reflecting new balances and transactions

✅ Creating Debit Memos in Acumatica

• Learn when to issue a debit memo (for undercharges or additional charges)

• Understand the difference between debit and credit memos in financial correction workflows

• Adjust and apply debit memos directly to invoices to ensure accurate customer billing

✅ Key Accounting Concepts in Action

• Role-based access and transaction approval for data integrity

• Real-time updates to customer balances after posting

• Transparent audit trails for all invoice, payment, and memo transactions

🧠 Why Acumatica Makes AR Management Easier

Acumatica’s cloud ERP system is built to simplify financial management, invoicing, and reporting for small and mid-sized businesses. With its intuitive design and automation tools, users can:

• Post invoices quickly and securely

• Prevent data entry errors with hold and approval workflows

• Automatically update AR balances in real time

• Apply credits or debits without manual adjustments

• Access all customer history and balances in one place

⚙️ Perfect For:

• Accounts Receivable (AR) Teams

• Controllers and CFOs

• ERP Administrators and Implementers

• Businesses using Acumatica or evaluating cloud ERP solutions